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Registration

Member Rates

Full Meeting Regular  $510

One-Day Regular  $220
Non-Member Rates

Full Meeting Regular —  $799

One-Day Regular — $240

*Join AACVPR for Member Rates
Pre-Conference Workshops

Half Day Workshop — $115



Student Rates
 

Member Full Meeting Regular  $175

Non-Member Full Meeting Regular — $325

One-Day Regular — $125

Exhibitor Rate 

Exhibit Hall Only  $170




 

Group Discount

If three (3) or more people from the same institution are attending the Annual Meeting, they will each receive a discount of 10% off of their registration price. To claim this discount, simply email aacvpr@aacvpr.org with the first name, last name, and email address of the individuals attending the Annual Meeting from the same healthcare system. AACVPR staff will reply with next steps upon receipt of this information.  

Cancellation Policy

All cancellations/requests for refunds must be received in writing no later than August 10, 2018. A $75 administrative fee will be assessed for every refund processed. A $285 administrative fee will be assessed for requests received after August 10, 2018. Please direct all refunds requests to: aacvpr@aacvpr.org or AACVPR Headquarters, 330 N. Wabash Avenue, Suite 2000, Chicago, IL 60611.

No refunds will be made for cancellations received after September 12, 2018.

No refunds will be made for no-shows.

If any circumstances or event beyond the control of AACVPR causes cancellation of all or any portion of the event, AACVPR agrees to refund any portion of the registration fee which AACVPR is reimbursed by insurance or other third party and shall not be liable for any other refund or payment arising from the cancellation or for other liability or damages arising from the event.


Accommodations

Please note: The officially contracted event hotels are now sold out over select dates during the AACVPR Annual Meeting. However, many comparable hotels also within walking distance surround the convention center.

We recommend contacting A Room With A View for information on other hotel options. This free service will secure the lowest available rates at the best available hotels within walking distance of the Annual Meeting. Reservations processed by A Room With A View are automatically included on a waitlist for rooms at the Marriott and Hyatt hotels, should cancellations occur within The AACVPR group block at the discounted group rate.

A Room With A View 
1-800-780-4343
reservations@aroomwithaview.net
Monday - Friday 9:00 a.m. – 5:00 p.m. CT

Cancellations

Any attendee who has booked a room at the officially contracted properties (Louisville Marriott Downtown and Hyatt Regency Louisville): We hope you don’t, but if you must cancel for any reason, please do so via A Room With A View (not directly with the property), so that other attendees may have the opportunity to stay at the official hotel(s).

All events at the 33rd Annual Meeting will take place at the Kentucky International Convention Center. Don't forget about Pre-Meeting Events, the Opening Reception, and Saturday's sessions when making your hotel and travel arrangements.

Kentucky International Convention Center
221 South Fourth Street
Louisville, KY 40202

IMPORTANT: Annual Meeting attendees should not book hotel rooms with companies that claim to be official representatives arranging hotel accommodations for the AACVPR 33rd Annual Meeting. These are scams. If you are booking a hotel room, we recommend that you book through the official registration confirmation email.


Travel to Louisville

The Kentucky International Convention Center is located seven miles from the Louisville International Airport.

Cabs from Louisville International Airport
Taxicab stands are conveniently located near the Arrival (baggage claim) exits of each terminal. Dispatchers at each stand will help you select a taxicab based on your destination in Louisville. No advance reservations are required. Fares to the Kentucky International Convention Center are approximately $30.00.

Parking
Self-parking is available at both hotel properties. The Louisville Marriott Downtown is offering parking for overnight guests at a discounted rate of $17.00 per day. The Hyatt Regency Louisville is offering parking for overnight guests at a 25% discount off of the $15.00 per day rate.


Packing Your Bags

September temperatures in Louisville range between highs in the 70s and 80s to lows in the 50s and 60s. Anticipated rainfall in September is two inches.

Dress guidelines for the Annual Meeting include business casual for meetings, and casual attire for networking events and the AACVPR Closing Celebration