Annual Meeting














Exhibitor Resources


AACVPR offers several opportunities to engage with our members. Click here to download the prospectus to learn more! For questions, contact Jessica Eustice, Director of Corporate Relations, via email to or Sasha Gates, AACVPR Exhibit Sales Manager, via email to

Exhibitor Contract

Take a look at and fill out the Exhibitor Contract

37th Annual Meeting Floorplan

Take a look at the floorplan for booths here!

Exhibitor Schedule

Wednesday, September 21

8:00 a.m. - 2:00 p.m. Exhibitor Move-In

*All exhibits must be complete by 2:00 p.m. on Wednesday, September 21

4:00 p.m. - 6:30 p.m. Exhibit Hall Opens (Opening Reception)

Thursday, September 22

9:15 a.m. – 10:30 a.m. Exhibit Hall Open
11:45 a.m. – 1:30 p.m. Exhibit Hall Open

Friday, September 23

9:00 a.m. – 10:30 a.m. Exhibit Hall Open (Passport to Prizes)
10:30 a.m. – 4:00 p.m. Exhibitor Move-out

Please note: Friday is the final day of the Exhibit Hall. Exhibitors may begin to pack equipment, supplies and literature when the show closes on Friday, September 23 at 10:30 a.m. and must completely be out of the hall by 4:00 p.m. All exhibits must be opened and staffed during show hours.

*Schedule subject to change

Upcoming Deadlines

Wednesday, August 17

Advance shipments may begin arriving at warehouse

Tuesday, August 30

Advance Order Discount Deadline

Tuesday, September 6

Palm Beach Convention Center Advance Pricing Deadline

Thursday, September 15

Last day for Advance Shipments to arrive at Warehouse without Surcharges

Exhibitor Services Manual

The online Exhibitor Services Manual, including important show information and order forms is available here. The exhibit hall is not carpeted. Exhibitors are required to rent carpeting through GES or bring their own. If you need any with your booth orders, please contact GES at (800) 801-7648.

Lead Retrieval

Would you like to obtain attendee’s contact information after the Annual Meeting? Consider purchasing a lead retrieval device to capture leads while onsite in West Palm Beach, Florida. Click here to order lead retrieval for the 37th Annual Meeting. Early bird deadline to order Lead Retrieval at the best rate is Friday, September 2.

Contact Information

Questions? Please reach to AACVPR Show Management.

Makenzi Claassen

AACVPR Tradeshow Coordinator

(312) 673-4783