Renewing A Registry Subscription

The below information provides step-by-step instructions on how to renew a subscription to one/both of the AACVPR registries.


Step 1: Review Instructions for Subscription

In order to make the subscription process as efficient as possible, we strongly encourage the Principal User to review the below guide (linked below) for renewing programs. This informational guide provides a program's Principal User illustrated instructions on setting up a program with access to the registry(s).

AACVPR Registry Participation Instructions for Renewing Programs or Users Requesting API Connection (PDF) 

If your program needs to identify a new Principal User, please read the below information. If not, please skip to Step 2.

Each actively participating program has a Principal User for the registry; this is the main contact between AACVPR and the program. This individual is responsible for coordinating subscription payments, which staff members can or can't enter data, and ensuring that the program's subscription is active.

  • If your program already has a principal registry user, you do not need to complete the below Principal User Contact Form. Please skip to Step 2.
  • If you're not sure who the principal user is for your program, please email registry@aacvpr.org.
  • If your program needs to set up a principal user, please click the below boxes and AACVPR will email next steps information via our registry@aacvpr.org address within 24 hours.

Click on the Below Boxes to Identify a Principal User


If we already have your program's Principal User in our system, they may access your program's information by logging in and clicking on "My Programs" in the right hand column of this page.

Once this form has been completed, AACVPR will email your principal user with further instructions about where to go to complete payment and subscription for your program. 

Back to Top


Step 2: Contract Completion

This year, AACVPR has made no changes to our amendments.  Thus, if your program completed a Participation Agreement or an Amendment in April 2014 or more recently, your program will not need to complete a 2016 Amendment. If your agreement status is up to date, please progress to Step 3. 

If you are not sure whether your program completed a contract after April 2014: Please email registry@aacvpr.org

 Please Note: If your program completed a Participation Agreement or an Amendment in April 2014 or later, your program will not need to complete a 2016 Amendment. If your agreement status is up to date, please progress to Step 3.

Step 2.1: Completing our 2016 Amendment (As Needed)

As a reminder, we do not review Business Associate Agreements from other facilities or comply to individual contracts from facilities. Instead, our Cardiac Participation Agreement and our Pulmonary Participation Agreement (that your program has already completed) contain HIPAA compliant Business Associate Agreements within them.

If you would like a copy of your agreed upon Participation Agreement, please email registry@aacvpr.org.

In previous subscription years, AACVPR allowed programs to download a Word Document copy of our contracts, sign and email or fax them back to us.  This cycle we will be only accepting contracts through the contract reviewal system Docusign.

About DocuSign

What is DocuSign?
DocuSign is an online contract signing system that eliminates the need for paper copies of contracts. Rather than downloading our contract, printing it off, filling it out by hand, signing it, then faxing/emailing back to AACVPR--Docusign does all of this through a secure online network.  For more information about the legality of DocuSign and eSignatures for our contracts please click here to be directed to their website.

Will I still be able to review your contracts before signing?
Yes! There are copies of our contracts for you and/or your legal team to read through our contracts before signing through DocuSign.  Please see the below View Our Amendments section to view.  To request changes to our contracts please read through the Requesting Changes section.

View our Amendments

Before requesting to sign a contract in DocuSign, it is important that you have reviewed our Participation Agreements.  The reviewing of our agreements will allow you to decide if you are ready to sign, or if you need your legal advisor to request changes. 

Below are two links to view non-editable PDF versions of the Cardiac Amendment & the Pulmonary Amendment.  These PDFs will not be accepted if you complete them and turn them into AACVPR. You will need to complete a contract using DocuSign.

Click here to view a PDF copy of our 2016 Cardiac Amendment
Click here to view a PDF copy of our 2016 Pulmonary Amendment

Requesting Edits/Changes to our Amendments

If you have read through our contract(s) and have questions or would like to make changes, please follow the below steps.

If you have viewed our contracts and are ready to sign please click here to go to the next step.

Step 1Please read through our Legal FAQs.
Step 2
: Learn about the Cardiac Registry & Data Collection click here.
             Learn about the Pulmonary Registry & Data Collection click here.
Step 3
Follow the below steps for submitting changes.

In order to make this process as efficient as possible, please do the following:

  • Insert the full and legal name of the entity that will be entering into the agreement on Page 12 where indicated;
  • In section 9.12, add the address where you would like notices sent, including the name of the person to whom the notice should be addressed;
  • If you have any suggested revisions, please make those revisions directly on the document in a way that clearly shows the changes (i.e. "track" changes in the Word document)
  • Please do not make revisions and send us a PDF document. We cannot accept PDFs. Please send back a Word document with your tracked changes. 
  • Please note: All programs must use the provided Registry Participation Agreement, which includes a fully compliant HIPAA Business Associate Agreement and a HIPAA Data Use Agreement. Read more.

Step 4: Download our editable Amendments

If you would like to make changes, please download the below form(s).  Have your legal department make all track changes in a Word Document in tracked changes.  Email all questions and requested changes to registry@aacvpr.org.  Do not complete the below copies and mail, fax, or email them to AACVPR.  If you are ready to complete and sign your contract skip to Step 2.2: Signing The 2015 Amendment.

To download a Word document copy of our Cardiac Amendment, click here.
To download a Word document copy of our Pulmonary Amendment, click here.

Step 5: Wait for our legal counsel to review changes

Please note that it may take up to several months for your questions and changes to be processed through our legal counsel. 

We strongly recommend not working on steps 2.2-3 until both legal counsels have come to an agreement on all requested changes.


Step 2.2: Signing the 2016 Amendment (As Needed)

Please make sure you DO NOT have any requested changes to our Participation Agreement.  If you do, please read through Step 2.1.

Before requesting to fill out our Amendment(s) please read the below rules

  • If you aren't sure who can sign contract(s) for your program, please confirm the appropriate individual with legal authority to sign contracts. 
  • Completing the Amendment(s) via docusign is ONLY for the individual signing on behalf of the program using the registry. (This means the signer will need to knowthe name of the Registry Principal User, program address, and program name)
  • The individual requesting to use docusign should be the person who's eSignature will go onto our Cardiac Amendment and/or our Pulmonary Amendment.  If you don't have legal authority to sign DO NOT email registry@aacvpr.org.  Instead, have the individual with legal authority to sign contacts email registry@aacvpr.org

If you or your legal signer are ready to sign our Cardiac and/or Pulmonary contract(s) AND you have no requested changes to our contract(s):

Please email registry@aacvpr.org with the below information:

  • Email address of person with legal authority to sign a Participation Agreement (this person will be sent email instructions prompting them on how to use DocuSign as well as a link to sign online.)
  • Name and Address of Facility(s) you for which to sign contract(s).
  • Which contract(s) you would like to sign (Please indicate either Cardiac/Pulmonary/Both 

Back to Top


Step 3: Paying For Your Subscription

Registry Principal Users should be able to access their registry renewal invoice through their account no later than May 1 of each year. At this time, we are within the 18-month subscription window for renewing and new registry programs. 

The fees below are for the 18-month subscription period that will open in December 2016. Registry 18-month subscriptions will be valid until June 30, 2018 and will be available until March 31. If your program is rejoining the registry during this period and requires an invoice, please email registry@aacvpr.org. 

Cardiac Registry 18 Month Subscription Fees:

  • Annual enrollment of fewer than 100 patients - $300
  • Annual enrollment of 101-200 patients - $335
  • Annual enrollment of more than 200 patients - $375

Pulmonary Registry 18 Month Subscription Fees:

  • Annual enrollment of fewer than 25 patients - $300
  • Annual enrollment of 25-75 patients - $335
  • Annual enrollment of more than 75 patients - $375

Registry Principal Users should be able to access their registry renewal invoice through their account no later than May 1 of each year. If your program requires an invoice and does not have one on file, please email registry@aacvpr.org. The fees below are for programs joining between May 1 and December 31 and are valid through June of the following year:

Cardiac Registry Subscription Fees:

  • Annual enrollment of fewer than 100 patients - $200/year
  • Annual enrollment of 101-200 patients - $225/year
  • Annual enrollment of more than 200 patients - $250/year

Pulmonary Registry Subscription Fees:

  • Annual enrollment of fewer than 25 patients - $200/year
  • Annual enrollment of 25-75 patients - $225/year
  • Annual enrollment of more than 75 patients - $250/year

To submit payment online, please follow the instructions below. If your program does not currently have an invoice tied to your program, or would like an 18-month subscription invoice, please email registry@aacvpr.org. The instructions below will only work for Registry Principal or Registry Secondary Users. 

To pay for your Registry renewal by credit card:

1. Log in to the AACVPR website. If you are not automatically redirected to your profile page, please click on the "My Profile" link or the "Home" link in the top right corner of the website.  

2. Under the "My Profile" section of your profile page, click on the name of the program that you would like to renew. You will automatically be redirected to the organization profile page for that program. 

3. Click on "Make A Payment" under the "My Account" section of the page. You will be redirected to a page where you will see an invoice for your registry subscription. 

4. Check the "Pay" box under the "Open Invoices" section of the page.

5. To proceed to the payment page, please click on the "Continue to Billing Information" button.  

To print an invoice to pay by check:

1.     Log in to the AACVPR website. If you are not automatically redirected to your profile page, please click on the "My Profile" link or the "Home" link in the top right corner of the website.  

2.     Under the "My Profile" section of your profile page, click on the name of the program that you would like to renew. You will automatically be redirected to the organization profile page for that program. 

3.     Click on "Make A Payment" under the "My Account" section of the page. You will be redirected to a page where you will see an invoice for your registry subscription. 

4.     Click on the hyperlinked invoice number under the "Open Invoices" section to be taken to your program's invoice.

5.     Click on the "Print" icon and then right click on the page and then select the print option from the drop-down list.

6.     Mail your invoice and check to:
AACVPR - Certification and Registry
8556 Solutions Center
Chicago, IL 60677-8005

Please view the below document for detailed instructions on how the Principal User can pay for a program's 2016-2017 subscription after May 1st.

AACVPR Registry Participation Instructions for Renewing Programs or Users Requesting API Connection (PDF) 

Note: if you would like someone in your purchasing department to pay for your subscription by credit card, they will need your Principal User's login information to login to www.aacvpr.org.

Back to Top